Terrain Events | Event Coordinator | Devon

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About Terrain Events 

Part of the URBN family—alongside Anthropologie, Free People, and Urban Outfitters— Terrain Events venues offers both lush outdoor spaces and thoughtfully designed indoor areas, creating a seamless backdrop for gatherings inspired by the seasons and a nature-driven aesthetic. As a full-service event destination, Terrain Events delivers distinctive gatherings rooted in the values of horticulture, harvest, celebration, and connection. We are passionate about hospitality, thoughtful design, local sourcing, and creating meaningful, memorable moments for our guests. 

Job Summary 

We’re seeking a passionate and detail-oriented Event Coordinator to join our Terrain Events team. You’ll work closely with the Events Manager to ensure smooth, elegant event execution — serving as the lead on-site contact for clients, vendors, and staff while upholding our brand’s high standards of service and hospitality. 

Event Execution & Guest Experience 

• Lead point person for day-of operations; brief and support staffing assignments & sidework 
• Provide clear and prompt communication with culinary team about menus, guest count, timeline, allergies, etc.

• Serve as a warm, professional host for guests and clients 

• Greet, direct, and manage vendor logistics, set up and breakdown timelines, and monitor adherence to vendor rules 

• Maintain real-time communication with staff, vendors, and clients and communicate all guest and employee issues to manager on duty

Team Leadership & Communication 

• Act as day-of point person, delegating under Events Manager’s direction 

• Support both FOH/BOH teams; assist with kitchen expo as needed 

• Communicate guest needs and changes (e.g. dietary notes) promptly 

Event Prep & Closeout 

• Lead the event setup, transitions, and teardown 

• Ensure venue, rentals, and decor are used and cared for properly 

• Monitor and Track supplies inventory and notify management for reorders;
• Responsible for facilities and reporting closing procedures & end-of-shift reports 

Compliance & Safety 

• Ensure compliance with alcohol service and health/safety guidelines 

• Monitor and report guest conduct issues or incidents to management 

• 1–2 years in event coordination, planning, or hospitality operations 

• Strong interpersonal and communication skills 

• Exceptional multitasking, delegation, and problem-solving ability 

• Professionalism in high-pressure environments 

• Familiarity with Terrain’s brand and aesthetic preferred 

• Ability to interpret event timelines, diagrams, and service cues 

• Must be available for weekends, holidays, and extended shifts 

• Valid alcohol service certification (e.g., TIPs, RAMP) 

• Ability to stand, move, and lift during long shifts 

• Reliable transportation and punctuality required 

Why Work With Us? 

Join a passionate, creative team dedicated to crafting experiences that reflect beauty, intention, and joy. With Terrain Events, you’ll help turn meaningful moments into lasting memories, all while working in a collaborative and inspiring environment. 

URBN celebrates diversity and is committed to creating an inclusive environment for all employees. We are proud to provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, sex (including gender, pregnancy, sexual orientation, and gender identity or expression), religion, creed, age, physical or mental disability, national origin or ancestry, ethnicity, citizenship, service in the uniformed services, genetic information, or any other protected characteristic as established by law. We believe strongly in fostering a safe, fair and respectful work environment. To ensure compliance with our non-discrimination and anti-harassment policies, we offer anti-harassment training to managers and employees.